Simple, Streamlined Setup Process

Getting started with Wazazi.co.ke is quick and straightforward. Follow our simple process to transform your school management experience.

School Setup Parent Setup

Three Simple Steps to Get Started

Our streamlined process makes implementation easy for everyone

1

School Registration & Setup

Schools create their account, set up their profile, and configure their digital environment in minutes.

  • Quick registration form
  • School profile setup
  • Admin account creation
  • Basic configuration
  • Onboarding support
2

Parent & Student Onboarding

Schools invite parents, who then create accounts and connect with their children's information.

  • Bulk parent invitation
  • Student data import
  • Account activation
  • Profile completion
  • Connection verification
3

Start Managing & Tracking

Schools begin inputting data, parents access information, and everyone starts benefiting from the platform.

  • Data entry begins
  • Parent dashboard access
  • Real-time updates
  • Communication flow starts
  • Ongoing support

User-Specific Journey

See how different users experience our platform

1

Initial Registration

Complete simple online registration form

School administrators fill out basic information about their institution and create admin credentials.

  • School name and contact details
  • Admin user account creation
  • Basic subscription selection
  • Email verification
2

School Configuration

Set up school structure and parameters

Configure academic structure, classes, subjects, and school-specific settings.

  • Academic year setup
  • Class and stream creation
  • Subject configuration
  • Fee structure setup
3

Staff & Student Setup

Add teachers, staff, and student data

Import or manually add teacher accounts and student information to the system.

  • Teacher account creation
  • Student data import (Excel/CSV)
  • Parent contact information
  • Role assignment
1

Account Activation

Receive and activate teacher account

Teachers receive invitation email from school admin and activate their account.

  • Email invitation from school
  • Account creation with credentials
  • Profile completion
  • Mobile app download (optional)
2

Class Assignment

Get assigned to classes and subjects

School administrator assigns teachers to specific classes, streams, and subjects.

  • View assigned classes
  • Access student lists
  • Set up grading schemes
  • Access teaching materials
3

Start Using Platform

Begin daily platform usage

Start marking attendance, entering grades, assigning work, and communicating with parents.

  • Mark daily attendance
  • Enter grades and assessments
  • Assign and grade homework
  • Send announcements to parents
1

Receive Invitation

Get invitation from child's school

Parent receives SMS or email invitation from school with activation link.

  • SMS/Email invitation
  • Child information verification
  • One-time activation link
  • Mobile number verification
2

Account Setup

Create parent account and profile

Set up secure password, complete profile, and add additional children if needed.

  • Secure password creation
  • Profile completion
  • Add multiple children
  • Notification preferences
3

Start Monitoring

Access child's information and updates

Begin accessing real-time information about child's academic progress, attendance, and fees.

  • View academic performance
  • Check attendance records
  • Monitor fee balances
  • Receive school announcements

Implementation Timeline

Typical rollout schedule for most schools

Day 1-2

School registration and admin training

Foundation Phase

Week 1

School configuration and data import

Setup Phase

Week 2

Parent invitations and account activation

Onboarding Phase

Week 3+

Full platform utilization

Operational Phase

Frequently Asked Questions

Common questions about our setup process

How long does it take to set up our school?
Most schools can complete initial setup within 1-2 days. Full implementation including parent onboarding typically takes 1-2 weeks. We provide step-by-step guidance throughout the process.
What information do we need to get started?
You'll need basic school information, admin contact details, student data (which can be imported from Excel/CSV), class structures, and fee information. Our team will guide you through data preparation.
Can we import existing student data?
Yes! We support Excel and CSV imports for student data, parent contacts, and fee information. Our system also includes data validation to ensure accuracy during import.
What training is provided for our staff?
We provide comprehensive training including: admin training sessions, teacher workshops, video tutorials, user manuals, and ongoing support. Training can be conducted online or on-site.
How do parents get onboarded?
Parents receive SMS or email invitations with secure activation links. The process is automated and includes step-by-step guidance. Parents can also download our mobile app for easier access.

Ready to Start Your Digital Transformation?

Join hundreds of Kenyan schools that have successfully implemented our platform. Our team will guide you through every step.

Start School Setup Schedule Demo

Average setup time: 1-2 weeks | Dedicated support throughout